1. All members of Do Mu Kyoku Karate Do shall be subject to these Terms and Conditions. In the case where a Member is a minor, the Member’s Parent(s) who enters into membership on behalf of the minor, shall be subject to these Terms and Conditions. It is the Member’s responsibility to read the Terms and Conditions before signing the application form. As such, by signing the application form, the Member is deemed to have read, understood and agreed to be bound by them.
2. The decision to accept this application shall be at the absolute discretion of Do Mu Kyoku Karate Do which shall be referred to as the “School” throughout these Terms and Conditions.
3. If the School accepts the application, membership of the School by the applicant shall commence upon the date of acceptance and shall constitute a binding agreement between the School and the Member.
4. All members must renew their membership annually and pay the annual subscription fee, which is renewed 1st of January every year.
5. Although the School recognises every Member’s right to be heard, the final decision concerning any issue will be taken by the School in accordance with the affairs of the School and the conduct of its Members or their guests.
6. The School reserves the right to add to, delete from or otherwise from time to time amend these Terms and Conditions. Any such alterations will be advised to individual members in writing.
7. Fees shall be paid at the commencement of each school term (using Essex County Council’s term times) and prior to a Member attending any classes for that term by Standing Order or cash in advance.
8. The first payment that each Member will be required to pay upon joining the School will be an initial ‘Starter Payment’ calculated pro-rata to the appropriate monthly amount and will be in respect of the membership fee for the month (or part month) in which the Member joins the School.
9. Should a Member’s Standing Order be refused by the bank for any reason, then any cost incurred by the School will be payable by the Member. The payment process must then be completed again, including any incurred bank charge.
10. All fees and charges are subject to periodic increases and we reserve the right to change the costs of our services at any point. 10 days notice will be given if this occurs.
11. If a Member should lose their training syllabus, an administrative charge to replace it will be payable.
12. All members are welcome to train at any class suitable for their age and grade and as agreed with the School.
13. If a Member has any lapse in training (e.g. holidays, illness, etc.), then classes may be made up at any class suitable for their age and grade.
14. Charges for training, gradings, licences, etc. are non-transferable and non-refundable. Under no circumstances do we offer refunds.
15. Members, who choose to pay by standing order, do so for a continuing period. Their membership and therefore their standing order payments shall continue until cancelled in writing as per these Terms and Conditions.
16. All fees must be paid in accordance with these Terms and Conditions irrespective of attendance in classes.
17. Notice of amendments and cancellations of Standing Order subscriptions must be made in writing to the School, and should arrive one month prior to the first day of the month prior to the first Standing Order payment to which the amendment or cancellation should apply. Failure to provide notification by this date may still render the Member liable for that term’s fee.
18. Any Member wishing to terminate their membership can do so at any time after three months membership with one month written notice.
19. It is the responsibility of the Member to cancel their Standing Order with their bank upon termination of their membership. The School cannot be held responsible for subsequent payments that are processed due to the failure of the Member to do so.
20. All Members are entitled to a two-week holiday break in any annual term, provided they give notice of any such break but will still be liable for fees during such break.
21. The club’s normal class times and the hours in which any facilities of the club are available to Members can be obtained from the website. Such hours may be lengthened or shortened at the absolute discretion of the School with or without any prior notice been given to Members. The School shall endeavour to give reasonable notice of any lengthening or shortening of classes and also, when any classes or facilities may not be available.
22. The school reserves the right to make reasonable alterations to the type of facilities provided without notice, in its absolute discretion and the School shall not be liable for any loss occasioned by such alterations.
23. It is the Member’s responsibility to ensure that he/she is capable of undergoing the normal routine of exercises provided by the programme/class. Not all exercises are suitable for everyone and any exercise programme/class may result in injury. Members must accept there is a risk of injury from performing the normal routine of exercises. To reduce the risk, Members should consult their Doctor before beginning any programme or class. You confirm to us that you have no known condition or are undergoing any treatment that would prevent you from being capable of physical exercise in all material aspects. If in doubt, it is your sole responsibility to consult a medical professional or to cancel your membership. Your health is your own responsibility.
24. If you feel ill when using our facility you should let us know immediately. Our instructors are not doctors but are first aid qualified.
25. If you have a disability you must follow any reasonable instruction to allow you to train in a safe environment
26. In the interest of safety, no glass whether bottle, jar or drinking glass may be taken into the exercise area or changing area. Furthermore, Members are asked not to bring bags and personal possessions into the exercise area.
27. For security reasons, Members must not bring any jewellery or other valuables into the premises. The School does not accept responsibility for any such items being left on the premises and such items are brought in at the Member’s risk.
28. The club accepts no responsibility for loss of or any damage to property of Members or guests, nor for injury to Members or guests on the club’s premises or in the car park so far as such loss, damage or injury is by law capable of exclusion.
29. Members shall give written notice to the club of any change of address. Failing such notice, any written communication sent to the Member shall be presumed to have been received within 5 days of mailing to the last address notified to the School.
30. The School reserves the right to refuse admission.
31. All Members are asked to wear the appropriate form of dress.
32. Alcohol and/or smoking is not permitted in and around any training area or facilities used by the club.
33. The club reserves the right to expel any Member whose conduct is such as shall, in its opinion, be injurious to the character of the club, or be detrimental to the interest of its other Members. Any Member expelled shall forfeit all privileges to the club membership and all rights against the School and shall not be entitled to any repayment of any fees, for the period during which he/she is expelled.
34. We may cancel your membership without notice if you commit a material breach of this agreement including, but not limited to, a breach of the School rules, abuse or threatening behaviour or vandalism or other illegal activity.
35. We may cancel your membership without notice if you continually fail to cancel classes.
36. We may cancel your membership without notice if any fees or charges remain unpaid 7 days after the due date.
37. We reserve the right to cancel any class if an instructor is unable to attend a session due to unavoidable circumstances.
38. Students are expected to arrive 5/10 minutes early to class, lateness would mean the instructor reserving the right to refuse entry or enforce punishment through prescribed push-ups.
39. The student must seek to understand the philosophy behind Kohai Sempai relationship, which is integral to the dojo.
40. A student must respond to karate based drills, discipline and code of practice whilst in the dojo, behaviour unbefitting would require the senior instructor or supervisor to suspend or penalise student.
41. Your membership applies to you personally. You may not transfer, assign or lend it to another person
42. In the course of your membership the School may collect certain personal information from you including personal details, financial details and details about your health. We will use this information for purposes including managing your membership and contacting you. You will always be given the opportunity to opt out of such communications by getting in touch with us. You have the duty of keeping your personal information up to date and to inform us if you have any significant changes.
43. We will limit the access to the processing of personal information to our employees and management who may require its use for marketing or other services.
44. We reserve the right to take photos of our facilities (which may include you, unless you wish to opt out which you can do at times when photos are being taken) for press and other promotional uses.
45. We will make every reasonable effort to make sure that our exercise facilities are in a safe condition for you to use.
46. We will take all reasonable steps to make sure all our staff are qualified to the fitness industry standards
47. We will respect your own personal decisions. You do not have any obligation to follow what our instructors advise you to do. We will however ask you not to exercise beyond what we think are your own abilities.
48. No one other than a party to this agreement shall have any right to enforce any of its terms
49. This agreement, and any dispute or claim (including non-contractual disputes or claims) arising out of or in connection with it or its subject matter or formation, shall be governed by and construed in accordance with the law of England and Wales.
50. Each party irrevocably agrees that the courts of England and Wales shall have exclusive jurisdiction to settle any dispute or claim
(including non-contractual disputes or claims) arising out of or in connection with this agreement or its subject matter or formation.


GDPR COMPLIANCE
Do Mu Kyoku Karate Ryu respects and complies with the EU General Data Protection Regulations (GDPR). Some of the key ways we comply with these regulations are:


CONSENT
We explain what you are consenting to clearly and without ‘terminology’ and ask that you explicitly consent to contact from us.


BREACH NOTIFICATION
In the event of a breach we will notify affected student/parent within 72 hours of first having become aware of the breach.


RIGHT TO ACCESS
Student/parent can request confirmation as to whether or not personal data concerning them is being processed, where and for what purpose. Further, we shall provide a copy of the personal data, free of charge, in an electronic format or hard copy.


RIGHT TO BE FORGOTTEN
You are entitled to request us to erase any personal data we hold about you under GDPR.
We will do our best to respond promptly and in any event within one month of the following:

• Our receipt of your written request; or
• Our receipt of any further information we may ask you to provide to enable us to comply with your request, whichever happens to be later.

The information you supply in this form will only be used for the purposes of identifying the personal data you are requesting that we
erase and responding to your request.


DATA PORTABILITY
We allow you to receive the personal data concerning you, which we will provide in a ‘commonly used and machine-readable format’ and you have the right to transmit that data to another ‘controller’.


PRIVACY BY DESIGN
We implement appropriate technical and organisational measures, in an effective way, in order to meet the requirements of this Regulation and protect the rights of data subjects’. We hold and process only the data necessary for the completion of our duties (data minimisation), as well as limiting the access to personal data to those needing to act out the processing.

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PRIVACY POLICY

SECTION1 – WHAT DO WE DO WITH YOUR INFORMATION?
If you choose to fill in a contact form on our website, we will store that information for 6 months and only use it for the purpose of contacting you in relation to that enquiry. When you browse our site, we also automatically receive your computer’s internet protocol (IP) address in order to provide us with information that helps us learn about your browser and operating system.
Email marketing: With your explicit permission, we may send you emails about our products and other updates.

SECTION 2 - CONSENT
HOW DO YOU GET MY CONSENT?
When you provide us with personal information, we ask you to explicitly consent to our collecting it and using it for that specific reason only. If we ask for your personal information for a secondary reason, like marketing, we will either ask you directly for your expressed consent, or provide you with an opportunity to say no.

HOW DO I WITHDRAW MY CONSENT?
If after you opt-in, you change your mind, you may withdraw your consent for us to contact you, for the continued collection, use or disclosure of your information, at anytime, by contacting us at info@domukyoku-karate.co.uk

SECTION 3 - DISCLOSURE
We may disclose your personal information if we are required by law to do so.

SECTION 4 - DATA STORAGE
Your data is stored by the Chief instructor within his computer.

SECTION 5 - THIRD-PARTY SERVICES & LINKS
In general, the third-party providers used by us will only collect, use and disclose your information to the extent necessary to allow them to perform the services they provide to us. When you click on links on our site, they may direct you away from our site. We are not responsible for the privacy practices of other sites and encourage you to read their privacy statements.

SECTION 6 - SECURITY
To protect your personal information, we take reasonable precautions and follow industry best practices to make sure it is not inappropriately lost, misused, accessed, disclosed, altered or destroyed.


* Please submit your name and email below to confirm that you have read and agreed to the above terms and conditions *